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Family and Medical Leave Act
2017 Legislative Wrap-Up

The 2017 legislative session has come to a close.  This year, state lawmakers ended up passing out several measures that will amend various employment laws in Hawaii.  Such laws include workers’ compensation, payment of wages, Hawaii Family Leave Law, occupational safety and health penalties, and others.  In addition, the legislature also passed out bills with regards to the Affordable Care Act, medical marijuana, non-profit corporations, and privacy of medical records.

Each legislative session, I prepare a legislative digest on behalf of the Hawaii Employers Council (“HEC”) that provides a list and description of the bills we think could have an impact on employers.  To view a copy of the latest version of the legislative digest following the end of session, please click on the following link:  Employment Bills after Sine Die.

I also presented a 45-minute webinar discussing several of these bills.  The webinar is available for HEC members only and can be viewed here:  2017 Legislative Wrap-Up (Recorded Webinar).

FAQ: Hepatitis A and the Workplace

Hawaii is currently experiencing a major outbreak of Hepatitis A.  At last count, nearly 140 individuals in Hawaii have been infected with the Hepatitis A virus (“HAV”).   As a result, many Hawaii employers are left with a myriad of questions about the rights of employers and employees with regards to HAV in the workplace.

Many People Thinking of Questions

Examples of questions raised by employers regarding Hepatitis A include the following:

  • What is Hepatitis A?
  • How long is a person with Hepatitis A contagious?
  • Who should get tested for Hepatitis A?
  • Is there a vaccine that can prevent Hepatitis A infection?

In addition, workplace-specific questions have included the following:

  • Does the Department of Health (“DOH”) require employees in certain fields of work, such as food service or healthcare, to obtain Hepatitis A vaccinations prior to working?
  • How does a food service employer know if an employee has been found to have been infected with Hepatitis A?
  • How does a food service employer know which employees are a “contact” that needs to obtain a negative IgM test before resuming work?
  • Can an employer require employees to get vaccinated?  If so, can the employer limit this requirement only to certain job classifications?
  • Is the employer required to pay for Hepatitis A vaccinations?
  • Is time spent getting a Hepatitis A vaccination compensable under wage and hour laws?
  • Is there anything else an employer can do to help prevent the spread of Hepatitis A?
  • If an employee informs his employer that he has tested positive for Hepatitis A, what if anything can the employer tell its employees?
  • If an employee informs his employer that he has consumed food from a business that has an infected employee, what can the employer do?
  • Where can I read more information about Hepatitis A?

In response to the multitude of questions that employers have been asking the past few weeks, the Hawaii Employers Council (“HEC”) has prepared a FAQ on HAV and the workplace.  The FAQ can be accessed on HEC’s website here:  HEC Issues FAQ for Hepatitis A and Workplace Issues.

For any questions that have not been answered in the FAQ, please feel free to contact me

2013 Legal Update For SHRM Maui

Yesterday, a co-worker and I flew to (the beautiful island of) Maui to do a presentation for the SHRM Maui Educational Foundation.  The presentation lasted about 2.5 hours, and we spoke on three topics:  (1) 2013 Legislative Update; (2) 2013 FMLA update and (3) the new I-9 form.

I think the program went really well.  The attendees were all very welcoming, attentive, and in good spirits.  They were also really engaging and asked a lot of great questions.  In addition, we were told the attendance for our presentation was the highest that SHRM Maui has ever had.  It looks like we’ll be partnering up with SHRM Maui on an annual basis to do similar presentations in the future.

Oh, and the venue – a banquet room at the Kahili Golf Course – was also really nice.  In fact, next time I’m out there, I might even try to squeeze in a round of golf…

Later this summer/fall, I’ll be traveling with another co-worker to Maui, Kauai and the Big Island to do a presentation on the interconnection between the various “leave laws,” which include the ADA, FMLA, Workers’ Comp, and TDI.  As any HR professional knows, managing employees’ leave is oftentimes a very difficult and confusing task, because of all the different laws that may apply.  This program will be open to both HEC members, as well as non-HEC members.  I hope you can join us.

New FMLA Poster and Notices Must Be Used Starting Today

Last month, the US Department of Labor (“DOL”) issued its Final Rule on the FMLA regulations, which took effect today.  Along with the changes in the regulations, employers are required to use a new poster and new FMLA forms to reflect those changes.

The new FMLA poster is available (from the Department of Labor’s website) by clicking on the following image:

The new forms are also available by clicking on the following links:

Finally, the DOL has issued a side-by-side comparison of the (former) 2008 regulations and (current) 2013 regulations.  You can view the DOL’s chart here:  Side-by-side Comparison.

Employer Has Burden Of Proving Legitimate Reason For Denial Of Reinstatement Under FMLA

Just yesterday, the Ninth Circuit Court of Appeals ruled that “when an employer seeks to establish that he has a legitimate reason to deny an employee reinstatement [under the FMLA], the burden of proof on that issue rests with the employer.”

Specifically, in Sanders v. City of Newport (9th Cir., March 17, 2001), the court addressed a situation where an employee was denied reinstatement after taking leave under the FMLA.  In its decision, the court first noted that the FMLA creates two interrelated rights for employees:  (1) the right to use a certain amount of leave for protected reasons and (2) the right to return to his or her job or an equivalent job after using protected leave.  Thus, under the FMLA, an employee is entitled to take leave with the expectation that he will return to work after the leave ends.

This court also noted that this right to leave, however, is not absolute.  Rather, the employee’s right extends only to what he would have been entitled to had he not taken any leave.  For example, an employee would not have a right to reinstatement if he would have otherwise been laid off due to a reduction in force during his leave period, or if he is unable to perform the essential functions of his job because of a physical or mental condition after exhausting his FMLA leave.

The court then ruled that – when an employee is denied reinstatement – the burden of proof is on the employer to establish a legitimate reason for denying reinstatement.  For example, the burden would rest on the employer “to establish whether the employee can perform the essential functions of the job.”  The court’s decision was based on language from the Code of Federal Regulations stating that “[a]n employer must be able to show, when an employee requests restoration, that the employee would not otherwise have been employed if leave had not been taken in order ot deny restoration to employment.”

By reaching this conclusion, the court has joined the 8th, 10th and 11th circuits in placing the burden of proof on the employer in denial of reinstatement cases under the FMLA.

You can read a copy of the court’s decision here.